Step By Step- Erasmus+ guide

Step By Step- Erasmus+ guide

HOW TO APPLY FOR ERASMUS+ MOBILITY

About the Erasmus+ programme

As part of the Erasmus + programme, all SAN students, not only these with the highest marks, have the opportunity to go for studies or for an internship.

ERASMUS + STUDIES

Students who decide to go for STUDIES receive scholarships from 400-500 Euros per month which are tax-free. For example, a student going to Denmark for 5 months to study will receive approx. 2500 Euro for costs of living during studies at a partner university. Remember- it's always good to have additional money as well.

We strive to ensure that every student has the opportunity to go at least once during their studies. Each student has a total of 12 months of so-called "mobility capital" in first cycle studies (BACHELOR), and 12 months in the second degree studies (MASTER).

The student can spend this time by completing a part of the study program at a partner university abroad, and / or perform the internship. 

The Erasmus period study lasts from 1 to 2 semesters, during which the students participate in the classes, collect materials for the written Bachelor's and Master's theses, meet new friends, etc. They improve their knowledge of the language, gain invaluable international experience and establish contacts both of a personal nature and related to their academic interests.

Check the"Partner Universities" tab to find out where you can go for studies or simply write us and ask for our recomendations- erasmus@erasmus.com.pl

 

ERASMUS+ INTERNSHIP

Students who decide to go for INTERNSHIP receive scholarships from 400-500 Euros per month which are tax-free.The Erasmus internship period last min. 2 months, during which students work in different companies, organizations, etc. They gain great work experience, improve their language skills and challenge themselves in the interntional environment. An internship performed abroad is always a very good sign in CVs, so we really encourage everyone to try it. 

Check the  "Internships" tab to find out where you can go for an internship, or simply write us and ask for our recomendations- erasmus@erasmus.com.pl

 

 HOW TO START THE PREPARATIONS FOR ERASMUS STUDIES

  1. First, stay in touch with erasmus@erasmus.com.pl. Start with a simple email introducing yourself by mentioning the field of your studies and whether you would like to go for studies or an internship. We will help you to gind the right institution. For a complete list of places we work closely with and have bilateral international contracts , look at the Partner Schools card and Internships tab.  
  2. More information can be found in downloadable documents, recruitment rules, FAQ, but first- download the Erasmus+ App and make an account. Write that your HOME university is Spoleczna Akademia Nauk, go to Step By Step for OUTGOING students and follow carefully all the instructions there. 
  3. Remember to stay in touch with erasmus@erasmus.com.pl
  4. Fill in the "Learning Agreement" through the application. Everything you need to know how to do it is in Step By Step for OUTGOING students in Erasmus+ App.

 

STEP BY STEP FROM ERASMUS+ APP

PLEASE READ THESE INSTRUCTIONS SEVERAL TIMES, VERY CAREFULLY AND FOLLOW ALL STEPS!!!

 


1. Erasmus officer sends a student's nomination to a partner university. Upon a successful nomination, a student gets an email from the host university with the information that needs to be read in detail and followed.

2. The student should visit the website of the university they plan to go to and find a tag called "Erasmus/International". The student should find the list of required documents for exchange students and send all necessary documents before deadlines. The student needs to make sure they add a properly signed Learning Agreement (more information below) to their application.

3. Before the application deadline of the host university, the student prepares Learning Agreement using Erasmus app.

The student starts by filling all the required data on the document about home and host university. Every required information needs to be included.

4. After that, the student needs to arrange the meeting with the dean, so the dean can choose proper subjects for the student during his Erasmus stay.

5. The student CAN”T FORGET to take “Podanie do dziekana” for the appointment with the Dean. Once the document is filled by the student, the Dean signs it. Then, the student send us the scan of the document (erasmus@erasmus.com.pl) and he/she leaves the hard copy (the original document) in the Dean’s office.

6. The student takes to the appointment with their Dean also the list of subjects planned for the next semester at his home institution (this list should be given to a student in a dean office) and the list of courses for Erasmus students available in the host university (they should be visible on the website of the host university OR a link with courses should be included in the welcome mail from the host university).

The dean chooses proper subjects that the student will have during the Erasmus stay.

7. After the meeting, the student needs to put chosen subjects by the dean in his/her online LA on the computer. Subjects chosen by the dean in the host university must be added by the student to the table A, and subjects planned in the home university of the students need to be added in the table B.
The student is obliged to pass the remaining subjects at the home university (SAN).

8. After putting the subjects in the online LA, the student needs to meet the dean for the SECOND time to acquire the signature to the table “Responsible person at the sending institution” of LA (last table). There are 2 ways to get it:

A. Responsible person at the sending institution – The student puts in the last table Name and Surname of the dean and his/her official mail in @san.edu.pl domain- in this case the Dean will use his/her phone/computer to digitally sign OLA.

B. Responsible person at the sending institution - The student puts in the last table Name and Surname stays as above, BUT the email address erasmus@erasmus.com.pl is input. In this case, the dean signs the paper LA with his/her hand. Then, a scan/photo of the signed printed document is sent to Erasmus+ Office, and then Erasmus Office will sign OLA digitally, based on the scan/photo provided.

9. Students MUST put in the last table of LA Name and Surname of Responsible Person and mails of 3 parties responsible for accepting Online LA.
A. email of the student
B. email of the home university (go to point 8)*
C. email of receiving institution - name and surname and email or responsible person - this information should be obtained from the Erasmus office of the host university

10. The student MUST keep us updated on the whole procedure.

IN CASE OF PROBLEMS WITH CONTACTING THE DEAN, STUDENTS CAN CALL MR ERNEST NOWAK, THE ERASMUS COORDINATOR- +48 606 388 854

11. Once the LA is signed by the student and the student's home university, the system will inform the responsible person in the host university about it. The responsible person in the host university also needs to sign the LA of the student.

12. The online LA needs to be signed aby all 3 parties (the student, the dean/Erasmus office, the partner university)


13. If the student is 100% sure that he/she is going for Erasmus and got the Erasmus scholarship, he/she MUST go to the dean office and ask for changing his/her student status to the ERASMUS STATUS in the internet system of Spoleczna Akademia Nauk.

If the student doesn't do it, he/she risks not getting registered in the Diploma Supplement

14. Students MUST make sure that they will also get in touch with your lecturers in order to inform them about your mobility and if required, make sure to agree on the most suitable way of passing the remaining subjects at SAN.


Remember that if you get any mails from the partner university, please answer them and follow their instructions!!!

 

 HOW TO START THE PREPARATIONS FOR ERASMUS INTERNSHIP

  1. When you decide to leave, it is a good idea to inform the Erasmus + Coordinator about your decision to inquire about funding availability or future funding by the University. If you would like to leave at an early stage, the university may report a higher funding requirement to the Erasmus National Agency.
  2. The next step is to find a company from one of the Erasmus + countries (EU and Associated Countries) which would like to accept you as a trainee for a minimum of 60 days of study according to their studies.
  3. The next step is to complete the Practical Training Agreement (download) and obtain the signature of the host company, the university (Erasmus + program coordinator) and you- the student. You must also meet with the department coordinator in his department and find out what percentage of required internship can be confirmed as the internship performed abroad (?). You also need to find out which part of this internship (which has to be always consistent with your major) abroad will cover some or all of the compulsory internship you need to perform. Working on the merit of the exercise program together with the department's practice coordinator, in developing the Practical Education Agreement, will fully appreciate the achievement of mandatory practice.(?)
  4. After showing the signed exercise program, we will move on to the next stages of your travel preparation, ie finding  accommodation, execution of OLS test, signing the financial agreement, transferring the scholarship, your departure and return details, presentation of the Certificate, completion of the OLS test, recognition of the University's internship and an entry in the Diploma Supplement.
  5. After completion of the course you will  receive the entry in the Diploma Supplement. From this moment your mother university will be able to record your internship abroad.
  6. We send the following information on request to PRAXIS project implementers who have received a Lifelong Learning grant. Anyone who is Interested is asked to read the details. The text of the message  you will receive is down below. 

The PRAXIS network is a consortium of higher education institutions, companies, associations, research laboratories and chambers of commerce dedicated to the academic and professional needs of the Project / Internship educational paradigms. Now in partnership with Veedmee, PRAXIS proudly presents the video to all its existing and new users. Video Jump is a video that students can record from the comfort of their own home and is the first presentation for employers. Praxis gives recruiters a smart tool for quick appraisal of candidates who relate to their offerings. To learn more about this tool, please contact Nuno Escudeiro ( nfe@isep.ipp.pt ), Technical University of Porto, one of the responsible for this project.Praxis ( http://www.praxisnetwork.eu/ ), Veedeme ( http://veedmee.com/en/)

Dodatkowe informacje

The application must be accompanied by the "Program Agreement" - a list of majors that a person intends to study abroad. The "educational agreement" must be accepted by the student, the host university and the dean's coordinator or the coordinator. Selected and listed courses must together give a minimum of 30 ECTS points per a semester. (Sometimes some differences might occur in programs in Poland, when students who are abroad perform less than 30 points). The number of entries in the list is therefore variable - usually between five and seven people in a semester. The subjects listed in the "Learning Agreement" should correspond to the topics that students have studied in a given semester in Poland, if they have not left. If they are not fully matched to SAN objects,

Scholarships fluctuate between  300 to 700 euros per month depending on the country the student will be located in. Details on the sources of funding in the academic year.

In conclusion, the most important is the prompt delivery of documents and motivation of students in the recruitment process. We will do every student wishing to leave.

Approximately 2 weeks before the planned departure, the student needs to sign a contract with the home institution which forms the basis of the Erasmus + scholarship.

The scholarship is paid  for the period of study at the partner university, usually from the week 1 of the stay 

Persons entitled to a social scholarship - additional 200 euros per month - Attention! Only during studies! 
The scholarship is paid after the contract is signed by the student and the rector.

The payment method is specified in the financial agreement.

The final scholarship is determined on the basis of the date of return of the student,(?) based on the certificate issued by the partner university. In cases where the duration of stay specified in the certificate is not the same as stated in the contract, the amount of the scholarship may change.

Erasmus Scholarship + The program is designed to cover additional, part-time costs associated with the stay at the partner university.

The scholarship is paid according to the financial agreement.

The period of stay abroad is calculated on the basis of the so-called. "Confirmation" (Confirmation of Stay) from a partner university with a specific date of stay.

Students who leave for the winter semester may apply for the extension till the summer term. To make it happen, the student must:

  • Get the parental consent (faculty / institute coordinator);
  • Obtain the consent of the partner university;
  • Make an agreement on science for the second semester 

The period can be financed from ERASMUS + budget provided by the university that has sufficient resources. After the successful approval of the student's application for extension of studies abroad, the appendix to the contract prolongs the stay and any additional funding.